SharePoint Online – New Communication Sites Review

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So I have tested the new Communication Site in SharePoint Online which is pretty good. It has nice images, content editing features and most of all the Hero Web Part which is a way to editing page layout and inserting images. All these features are already in a team site, Microsoft has consolidated these features in a new web part and named it as “Hero Web Part”. I tested the new Communication Site to be the face of my Collaboration Platform and from where users can navigate to different sites and team sites, but unfortunately I couldn’t keep the branding and look & feel the same as it is. In Team Site I am using the Built in “Change the Look” feature, while in Communication Site this is entirely different so if a user navigates from Communication Site to a Team Site the branding is lost for me and I cant keep the scheme same, if I am using Microsoft features and no other customisation / Master Pages Layouts.

I might be still using my Team Site as the Top Level Collaboration Site to keep branding and layout same throughout my SharePoint Product.

SharePoint Site Accessibility Planning – Visual Impairment

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This article is based on planning Information Architecture and designing a SharePoint site for mates with special needs – Low vision and colour blindness. Nearly 53.7% of the total population have one or more long-term eye conditions, based on self-reported data from the Australian Bureau of Statistics (ABS) 2011–12, therefore, it is our responsibility as Solution Architects that we ensure the SharePoint site is safe and easily accessible for our friends

When designing a User Experience for SharePoint or a website, Information Architects should render accessibility considerations. There is a lot of write up on the Microsoft Website, that I am sharing here just a reminder for us that we need to include these thoughts also.

Ensuring the Microsoft Accessibility standards for Colour Blind or Low Vision mates, as colours can be beautiful but it should be safe to use for everyone. Below is a very helpful link from Microsoft on Vision Guide -> http://download.microsoft.com/download/9/3/4/9348AE66-A963-43ED-8F05-4C6908DA64E1/VisionGuide.docx

 

For SharePoint Online Office for business SharePoint Server 2013 Enterprise SharePoint Server 2013 Standard -> https://support.office.com/en-us/article/Make-your-SharePoint-site-accessible-53707eb5-b7b8-4ee0-ae82-9d4d916f7fe1

For SharePoint Online Office for business Office 365 Small Business SharePoint Online Website -> https://support.office.com/en-us/article/Get-ready-Build-an-accessible-SharePoint-site-3a1df3ad-f093-450c-85a6-b3bf70fd6abb?ui=en-US&rs=en-US&ad=US

Guide for designing a SharePoint Site: https://msdn.microsoft.com/en-us/library/bb263953(v=vs.85).aspx

References: Prevalence of visual impairment – Authoritative information and statistics to promote better health and wellbeing.

http://www.aihw.gov.au/eye-health/visual-impairment-prevalence/

What is Office 365 for Education?

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Office 365 for Education is a collection of services that allows you to collaborate and share your schoolwork. It’s available for free to teachers who are currently working at an academic institution and to students who are currently attending an academic institution. The service includes Office Online (Word, PowerPoint, Excel, and OneNote), unlimited OneDrive storage, Yammer, and SharePoint sites. Some schools allow teachers and students to install the full Office applications on up to 5 PCs or Macs for free. If your school provides this additional benefit, you’ll see the Install Office button on your Office 365 home page after you complete sign-up.

 

Reference: https://products.office.com/en-AU/student 

Office 365 – MyAnalytics

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MyAnalytics in Office 365 is like a fit bit for your office work, it shows stats of your time and energy spent on office tasks – productivity, meetings, email response, private goals.

MyAnalytics shows you how you spend your time so you can plan and schedule your time to work smarter and accomplish your goals. It comes with the Office 365 E5 Subscription and as a separate plan.

For details please check out Microsoft Website link as below.

Reference: MyAnalytics

Microsoft Stream – In Preview

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So, I have got the Microsoft Stream Preview in my Office 365 subscription and I plan to test it, make my new channel and share my feedback later.

Microsoft Stream is like Office 365 Videos and in the longer term, Microsoft Stream will be the defacto video solution from Microsoft for businesses

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References: https://stream.microsoft.com/en-us/blog/microsoft-stream-and-office-365-video/ 

 

 

 

 

 

 

 

 

 

 

Configuring Hybrid OneDrive for Business in Office 365 with SharePoint 2016/2013

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Pre-requisites:

  • Office 365 and OneDrive for Business Subscription
  • Synchronized Users
  • Making an AD Group for the Synchronized Users and calling it as Hybrid Users
  • Organization Custom Domain
  • SharePoint Services Activated
    • Managed Meta Data
    • User Profiles
    • App management
    • Subscription Setting

The OneDrive can be found in SharePoint on Premises at the App Launcher (in 2016 version) and in navigation bar (in 2013). If the User is a Hybrid User, system will redirect user to Office 365 OneDrive to Business else they will be routed to the On Premises OneDrive for Business.

Configuring OneDrive for Business Hybrid:

  1. Go to your Central Admin ( in SharePoint 2016 or 2013)
  2. Then go to the Office 365 Option on the Left Bottom, above Configuration Wizards
  3. Click it
  4. You can see the whole page for configuration, lets configure it
  5. Paste the My Sites Link from Office 365 in your Central Admin link as below: You can get the My Sites Link from SharePoint Admin Center and copy paste the my site link. It will look something like this https://company.org-my.sharepoint.com.

Office 365 Link in CA

6. Now add the Hybrid User Group. This is an AD Group which has Users list who has office 365 licensed and are Hybrid Users. These Users are synced through AD Sync and are assigned a license

Hybrid user Group

7. Select Hybrid features as “ One Drive Only

8. Click Ok

9. All done

 

Now when the Hybrid User will click his/her OneDrive from SharePoint On Premises, he/she will be redirected to Office 365 OneDrive for Business. Please note that previous on premises One Drive Data will NOT be migrated, you would need to do that by using office 365 command shell or any third party tool.

 

Also it is a good idea to programmatically provision OneDrive for Business for Users in Office 365. A very nice blog on this by Frank.https://blogs.msdn.microsoft.com/frank_marasco/2014/03/25/so-you-want-to-programmatically-provision-personal-sites-one-drive-for-business-in-office-365/